15 ways to use Shortcuts with Pages, Keynote, and Numbers

15 methods to make use of Shortcuts with Pages, Keynote, and Numbers

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Supply: iMore

In iOS 15.4 and macOS 12.3, Apple up to date their iWork suite of Pages, Keynote, and the Numbers app to incorporate improved actions for the Shortcuts app throughout all three purposes, bringing the characteristic to macOS for the primary time, and bettering on the earlier iOS-only set of actions for the suite.

Every app has Open and Create actions to let customers open information and generate templates, plus Apple included specialised actions to work together with their Keynote displays and insert values immediately into tables in Numbers.

Learn on to seek out instance shortcuts utilizing these actions, explanations for find out how to combine the distinctive options for Keynote and Numbers, and study what to find out about password-protected information in addition to enhancements that may very well be made in future variations.


For Pages, Apple has two actions: Open Doc and Create Doc.

With Open Doc, customers could make a shortcut that makes use of File parameter to pick a file to be opened every time, or make a shortcut that passes .pages information chosen from elsewhere in your filesystem and open that as effectively.

Screenshot showing Open Document for Pages in action inside Shortcuts.

Supply: iMore

With the Create Doc motion, customers can specify a person template from the checklist of choices and make a shortcut to create that doc each time, or make a shortcut to ask every time to choose a template and create one on the fly — templates embody classes like Studies, Books, Letters, Resumes, Flyers & Posters, Newsletters, Playing cards, Envelopes, Enterprise Playing cards, and Certificates.

Screenshot showing the template picker for Pages on the Mac.

Supply: iMore

Collectively, this set of actions makes it simple to generate new docs from all types of doc templates made obtainable by Apple, in addition to retrieve them to work on or view at a second’s discover — all nice templates to make the most of one of many greatest writing apps for the Mac.


For Keynote, Apple has 4 actions: Open Presentation, Create Presentation, Open Presentation in Rehearsal Mode, and Open Presentation in Present Mode.

With Open Presentation, the motion works the identical as Pages’ above — customers can open a selected presentation (perhaps you are engaged on one for an entire month), or decide from a listing of information and open that presentation. Keynote displays can be password-protected, so there’s moreover a Password area on Open Presentation so you may unlock as mandatory — Shortcuts can immediate you for the password for a doc earlier than making an attempt to open it.

Screenshots showing the ways you can use the Open Presentation action in Keynote for Shortcuts.

Supply: iMore

With Create Presentation, customers can to decide from the Themes obtainable in Keynote and generate a brand new presentation from a type of every time — I would advocate testing the examples within the app earlier than you decide one to make use of usually although. Plus, customers can decide from any template and create it on the fly. There’s Fundamental, Minimal, Daring, Editorial, Portfolio, Craft, and Textured themes to select from.

Screenshot showing the Keynote template picker for Mac.

Supply: iMore

Plus, along with the 2 primary actions, Keynote has actions for opening displays in Rehearsal Mode and Present Mode, so you may apply a presentation and even begin the present for the true occasion when it is time — an incredible set of shortcuts to make use of in your favourite iPad.

Screenshot of the Rehearsal Mode and Show Mode actions for Keynote in Shortcuts.

Supply: iMore


The Numbers actions offered by Apple for Shortcuts embody Open Spreadsheet, Create Spreadsheet, and Add Row to High or Backside of Desk.

With Open Spreadsheet, Shortcuts customers can discover and reopen a selected spreadsheet simply to view your knowledge; moreover, Shortcuts can extract a set of paperwork or a folder, allow you to decide from these choices, and open your chosen spreadsheet (be aware: spreadsheets can be password-protected, and Shortcuts provides a parameter for this).

Screenshots of the three ways to use the Open Spreadsheet action from Numbers in Shortcuts.

Supply: iMore

Create Spreadsheet is extremely helpful due to the wealth of super-useful templates obtainable for Numbers. You may create shortcuts to generate a brand new pivot desk or set of charts, decide from spreadsheets for Private Finance or Enterprise, maintain monitor of Private or Schooling data, and even generate new spreadsheets based mostly by yourself templates. Here is a shortcut to decide from the template choices.

Screenshot of the template picker from Numbers.

Supply: iMore

Add Row to High or Backside of Desk is maybe essentially the most helpful of all of the iWorks actions because it truly permits you to add knowledge to your information, particularly since updating spreadsheets is usually the worst half about making them. Due to Shortcuts, this may be a lot simpler now.

Screenshot of the Add Value to Top or Bottom of Spreadsheet action in Shortcuts.

Supply: iMore

Utilizing the motion with a template just like the Private Price range, a consumer can add a transaction to the desk on the second sheet within the doc — every column of information may be added to the “Worth” space of the motion, then you may specify the Desk Identify, Sheet Identify, and whether or not the data goes on the backside or prime.

Screenshots of Personal Budget template in Numbers and shortcut to add to the spreadsheet.

Supply: iMore

Utilizing Shortcuts’ different scripting actions, you may create/ask your self to enter these values on the fly utilizing a collection of Ask For Enter actions, with prompts like “What is the description?”, and “What is the quantity?”, then add these outcomes (and the present date) into the Values area (be aware: go away any columns clean for those who do not need to add values).

If you run the shortcut, get the prompts, and enter all of your knowledge, the motion will then take you into the Numbers app and insert your values immediately — this requirement to manually open the app is the one draw back of the motion and a bizarre limitation from Apple, as inserting values within the background can be a lot smoother.

Regardless of the guide enter, this motion is extraordinarily helpful — you need to use Shortcuts’ scripting and Numbers to do all types of information entry that’d in any other case be very laborious to enter manually, particularly from an iPhone or iPad. Plus, your “logging” shortcuts work on cellular and desktop, so your workflow may be clean wherever.

Automating iWork

General, these set of Shortcuts actions for Pages, Keynote, and Numbers are welcome — every utility is on a degree taking part in area throughout iOS and Mac, they supply nice entry to information and the templates within the app, and Apple gave Keynote and Numbers further consideration for his or her app-specific options.

Screenshot of iWork shortcuts in the Shortcuts app

Supply: iMore

Within the subsequent iteration of those, I would like to see extra methods to work together with my iWork information: getting knowledge out, inserting knowledge, and with the ability to extract particulars from the file’s parameters would allow rather more programmatic entry to all the things. Plus, Numbers ought to have the ability to insert knowledge within the background with out opening the app — that have may be very antithetical to the Shortcuts expertise and sadly means many individuals will not put it to use.

Nevertheless, these iWork actions are an incredible stake within the floor for first-party apps — Apple has demonstrated their intent to make apps like this have characteristic parity in relation to Shortcuts help, they’ve pushed quality-of-life updates for customers eager to take extra benefit of Pages, Keynote, and Numbers, and so they’re honing in on the actual use circumstances for every app and making them simpler.

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